The control room for every expiry date
Replace chaotic spreadsheets with intelligent expiry tracking. Get automated alerts, manage all your certifications and licenses in one place, and stay audit-ready at all times.
Documents tracked
On-time alert rate
Hours saved per year
Audit pass rate
Why teams choose Expiration Management
Replace error-prone spreadsheets with a system built for compliance-critical businesses.
Stay Compliant
Track every regulatory document, certification, and license in one centralised hub. Never face a compliance gap again.
Never Miss a Deadline
Automated alerts notify you and your team days, weeks, or months before documents expire — fully customisable schedules.
Audit-Ready Instantly
Generate professional compliance reports with a single click. Be prepared for any inspection or audit at any time.
Reduce Risk
Identify expiring documents before they become liabilities. Protect your business from fines, shutdowns, and reputational damage.
Up and running in four simple steps
From scattered spreadsheets to fully automated expiry tracking — no training required.
Add your documents
Import an existing spreadsheet or upload documents directly. Bring your whole records library across in minutes — no manual re-typing.
We capture the expiry dates
AI reads each document and extracts expiry dates, categories, and key details automatically, so every record is accurate from day one.
Set who gets reminded, when
Choose alert schedules per document type — 90, 30, or 7 days out. The right people are notified by email and in-app before anything lapses.
Stay audit-ready, always
Every reminder and renewal is logged. Generate a compliance report for any date range in seconds whenever an audit comes around.
Everything you need to manage document expiry
Purpose-built tools that replace manual tracking with intelligent automation.
AI Document Scanning
Upload any document and our AI automatically extracts expiry dates, document types, and key metadata. No manual data entry — just drag, drop, and done.
- Supports PDF, JPG, PNG, and scanned documents
- Extracts dates with 99%+ accuracy
- Flags ambiguous or missing expiry information
Easy Data Import
Already tracking documents in a spreadsheet? Migrate your entire records library in minutes using our CSV or Excel import. No data loss, no downtime.
- Import from CSV, XLSX, or Google Sheets
- Smart column mapping and validation
- Bulk import hundreds of records at once
90 days out
Insurance Policy
30 days out
ISO 9001 Cert
7 days out
Driver License
Automated Reminders
Set custom alert schedules so the right people are notified at the right time — 90 days out, 30 days out, or the day before. Never be caught off guard.
- Configurable reminder intervals per document type
- Notify individuals, teams, or managers
- Email, in-app, and optional SMS alerts
Audit-Ready Reports
Generate instant compliance reports for any date range, document category, or team. Walk into any audit with confidence and complete documentation.
- One-click PDF and CSV export
- Filter by status, category, and date range
- Branded reports with your company logo
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Centralised Dashboard
See every document, every status, and every upcoming renewal in one clean dashboard. Filter by category, department, or expiry window — no more hunting through folders.
- Real-time status across all document types
- Multi-team and department views
- Calendar view for upcoming renewals
Renewal reminder
to compliance@team
Email Tracking
Know exactly when your team opens and acts on expiry notifications. Follow up on unread alerts and ensure no reminder slips through the cracks.
- Open and click tracking per notification
- Escalation alerts for ignored reminders
- Full audit trail of all notifications sent
Works with the tools you already use
Connect your inbox, calendar, spreadsheets, and chat — expiry data flows in and reminders flow out, automatically.
Built for every team that tracks expiry dates
Whatever documents your industry depends on, keep them current in one place.
Construction & Trades
Track CSCS cards, site insurance, ISO certifications, and equipment inspections across every active site.
Healthcare
Keep clinical certifications, DBS checks, and registration renewals current — and prove compliance on demand.
Transport & Fleet
Monitor driver licenses, MOTs, tachograph cards, and vehicle insurance so no vehicle runs out of compliance.
HR & People Ops
Stay on top of right-to-work documents, contracts, training certificates, and visa expiry dates for every employee.
Legal & Finance
Never miss a contract renewal, licence, insurance policy, or regulatory filing deadline again.
Property & Facilities
Manage leases, safety certificates, permits, and inspection dates across your entire portfolio.
Spreadsheets vs. Expiration Management
See why compliance teams are switching from manual tracking.
The spreadsheet way
Scattered spreadsheets
Expiry dates buried across multiple files, shared drives, and email threads.
Missed renewals and fines
Someone forgets to check the spreadsheet and a licence expires unnoticed.
Manual report compilation
Hours spent pulling together data before every audit or inspection.
Error-prone data entry
Dates mistyped, documents misfiled, and records that are months out of date.
No accountability
No way to know who changed a record, who has access, or what happened when.
With Expiration Management
Centralised tracking
Every document, status, and upcoming renewal lives in one dashboard — no more hunting through folders or inboxes.
Upcoming-renewal views
Filter your expirations by status and expiry window so nothing quietly slips past its due date.
Instant compliance reports
Generate audit-ready reports and export them to PDF, Excel, or Word in seconds for any inspection.
Guided spreadsheet import
Migrate your existing sheets with smart column mapping, validation, and a full import history — no re-typing.
Roles, record sets & audit trail
Control who can see and edit each record, and keep a searchable log of every change made.
Got questions?
Everything you need to know about tracking expiry dates with Expiration Management. Can't find your answer? Our team is happy to help.
Contact usStart managing document expiry today
Join 500+ businesses that have replaced spreadsheet chaos with intelligent, automated compliance tracking. Set up takes less than 10 minutes.